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Intellectual Property Practice Manager

Location : Chicago, IL
Job Type : Direct
Hours : Full Time
Required Years of Experience : 5-10+
Required Education : Bachelors Degree Required
Travel : No
Relocation : No

Job Description :

In coordination with the Practice Group Chairs, the Intellectual Property Operations Manager will oversee management of the day to day operations of the Intellectual Property Practice Group.



 • Identify opportunities to promote efficiency and implement improved practices 
 • Develop and maintain best practice procedures for the IP Practice Group by improving existing IP administrative processes and reviewing and enhancing key administrative functions; including file intake, foreign counsel docketing, electronic and paper correspondence workflow, and docket interfaces with the firm’s records management, litigation docket, accounting and IT departments
 • Oversee the management of projects within the IP Practice Group such as transfers into and out of the firm and electronic file conversions
 • Develop and maintain consistent IP docket procedures, including overseeing software enhancements, upgrades and improved report functionality
 • Supervise responsibilities of the IP Docket Supervisor, including training on updated firm established and approved IP docket procedures
 • Oversee integration of staff into the IP Practice Group, including attorneys, paralegals, secretaries, and docket staff
 • Analyze and maintain adverse party and subject matter conflict check procedures
 • Coordinate marketing materials for the IP group with the marketing department, including Chambers and similar submissions, RFP responses, press releases and client alerts 
 • Maintain the IP group calendar with information detailing internal firm meetings and events
 • Responsible for the agenda and materials for regular departmental meetings, including partner, associate and paralegal meetings
 • Facilitate follow-up discussions after department meetings as necessary to ensure action items are imposed
 • Assist with provider “charge-throughs” to clients with regard to PTO fees and deposit accounts, search reports and local counsel fees
 • Provide support and guidance to the accounting department with maintenance of the deposit accounts in the U.S. Patent, Copyright and Trademark Offices
 • Develop and maintain summary of Foreign Counsel filing fees and costs  
 • Maintain attorney lists of involvement, including attorney committee service, attorney mentor lists and attorney organization involvement (trade association; legal organization; community involvement)
 • Draft quarterly practice group reports and other ad hoc reports and presentations for firm management
 • Support client relationships and initiatives as need arises

Required Qualifications :

 • Bachelor’s Degree required, with preference to a Business Administration major
 • Minimum of five years’ experience working in a supervisory/managerial role in a law firm required
 • Must have strong problem solving and project management skills
 • Must have strong organizational skills with proven success in process improvement
 • Strong verbal and written communication skills, proven ability to communicate effectively with all levels of management and staff
 • Knowledge of procedures and practices of the U.S. Patent and Trademark Office and international patent and trademark offices a plus
 • Proficient in computer applications, specifically Microsoft Office Suite and familiarity with Practice Group specific technology
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